Office Administrator (Full-time)


Job Title: Office Administrator
 
Location: North Pacific Properties 2220 Queen Anne Ave N, Seattle WA 98109 
 
Department: North Pacific Properties – Corporate
 
Reports To: Director, Business Operations
 
FLSA Status: Non-exempt Employee
 
North Pacific Properties is an award-winning Seattle-based real estate firm. The Office Administrator is responsible for coordinating interoffice communication, environment, and flow. All mail, walk-in clients and incoming calls are connected through the Office Administrator to the appropriate office staff. The most qualified individual would be meticulous in administrative detail with some knowledge of Real Estate/Property Management. This is a full-time position (9:00AM-5:00PM Monday-Friday).
 
Duties and Responsibilities
· Opening/Closing office
· Office Communications
· Phone Reception- answering and fielding calls as necessary
· Property Manager Lead Audits
· Administrative email
· Scanning and uploading vendor invoices, utility bills, and corporate documents
· Sorting and distributing all mail received
· Maintaining office supplies
· Key Management- tagging, auditing, checking in/out keys for the Property Managers
· IT support
· Accounting assistance
 
Skills and Qualifications
· Excellent written and verbal communication skills
· Highly organized
· Ethical
· Computer and internet literate
· Excellent time management skills
· Excellent customer service and interpersonal skills, including the ability to handle conflict and to deal effectively with a variety of people
 
Physical Requirements
· Kneeling: Bending legs at knee to come to a rest on knee or knees.
· Crouching: Bending the body downward and forward by bending leg and spine.
· Reaching: Extending hand(s) and arm(s) in any direction.
· Standing: Remaining upright on the feet, particularly for sustained periods of time
· Walking: Moving about on foot to accomplish tasks, particularly for long distances or moving from one work site to another
· Pushing: Using upper extremities to press against something with steady force in order to thrust forward, downward or outward.
· Pulling: Using upper extremities to exert force in order to draw, drag, haul or tug objects in a sustained motion.
· Fingering: Picking, pinching, typing or otherwise working, primarily with fingers rather than with whole hand or arm as in handling.
· Grasping: Applying pressure to an object with the fingers and palm
· Feeling: Perceiving attributes of objects, such as size, shape, temperature or texture by touching with skin, particularly that of fingertips.
· Talking: Expressing or exchanging ideas by means of the spoken word; those activities where detailed or important spoken instructions must be conveyed to other workers accurately, loudly, or quickly
· Hearing: Perceiving the nature of sounds at normal speaking levels with or without correction and having the ability to receive detailed information through oral communication and making fine discriminations in sound.
· Sedentary work: Exerting up to 10 pounds of force occasionally and/or a negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects, including the human body. Sedentary work involves sitting most of the time. Jobs are sedentary if walking and standing are required only occasionally and all other sedentary criteria are met.
 
Working Conditions
· The worker is subject to inside environmental conditions: Protection from weather conditions but not necessarily from temperature changes.
· The worker is subject to noise: There is sufficient noise to cause the worker to shout in order to be heard above the ambient noise level.
 
Compensation:
$24.00-$27.00/HR dependent on experience + medical, dental, & 401K (after probationary period)
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